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7 Ways To Increase Your Workplace Efficiency

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1. Don’t Kid Yourself About Multi-Tasking

Most people have completely unrealistic expectations about their own ability to perform more than one task at the same time accurately. In fact, you’re probably kidding yourself about the prospect of finishing your work faster or more effectively if you multitask.

The reality is that dipping your hands into many different projects will just leave you burned out and performing your worst work. Plus, truly efficient people are well aware that it isn’t about doing things quickly, but doing them right the first time without distractions.

2. Empower And Delegate

We’re all well aware of CEOs that spend all night cooped up and working, but is this really the right thing for you? Don’t take on more work than you’re able to handle, and learn the art of delegating tasks. By letting people that are better at certain things handle the tasks, you will ensure projects get completed faster and better. More importantly, you won’t overload your own schedule just to prove a point that you can handle work loads. Empower your team members to work together with you by breaking down tasks into smaller projects that everyone can participate in.

3. Communicate Well

When you want to increase productivity and efficiency in the workplace, it really leaves no extra room for a better-than-thou attitude or poor communication skills. Tell your team members what you want them to do and how it should get done. Spend a few minutes constructing your emails to ensure you don’t miscommunicate anything. Crafting your emails with a clear intent and exact language ensures you reach your destination that much quicker.

4. Add Structure To Your Schedule

It is important that you understand you’re in control of your own schedule. Most people forget that they hold the answer to their own workplace problems in their hands. Have a disciplined approach to your work and create standard routines in your schedule that will allow you to effectively conquer your workloads. Use to manage your schedule effectively and make the most of your time.

5. Organize Everything!

Organization is the key to optimum efficiency when it comes to cranking out work projects. Having to search for papers or scramble to find pens and pencils will take precious time away from your schedule. The idea is to have a place for everything in your office. Once you have a designated space for all accessories, you will have a quick and easy time reaching for the things you need. Sure, it does take a bit of extra time and effort to constantly put things away, but when things are put away, you don’t have to contend with the irritation of not knowing why your items are missing.

6. Time Is Everything

Truly efficient people understand the concept of time very well and they know that true efficiency lies in your ability to time tasks. A good way to get a feel for how much time you generally spend on certain activities is to time each one and jot down the minutes. As a result, this can give you a good starting point for creating an effective schedule you can work with. Plus, it can serve as a guide to help you gauge whether you’re spending too much time on certain tasks.

7. Know When To Call It Quits

Successful people aren’t the ones that slave away in an office and spend all night reading through papers. Productive people are the ones that understand the importance of clearing one’s mind and spending some time relaxing. When you give yourself some downtime, you refresh your energy levels and allow yourself to throw yourself fully into your task again. Better performance is often attributed to taking some time off for yourself, so don’t be afraid to just unwind! Work may seem like it’s taking over your life one project at a time, but this is only true if you’re willing to sacrifice your efficiency.

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